Northern: 4th Floor, HUD3 Tower, 121-123 To Hieu, Nguyen Trai Ward, Ha Dong District, Hanoi City
Product Development Research Institute: 99 Hoang Ngan, Nhan Chinh ward, Thanh Xuan district, Hanoi city
Customer Care Center: LK620-N014 492 Le Trong Tan, Duong Noi Ward, Ha Dong District, Hanoi City
South: Floor 3, Zin City Building, 55 / 1B Ly Chieu Hoang, Ward 10, District 6. Ho Chi Minh City.
Japan: Japan Aichi province, Nagoya city, Tenpaku ward, Yagototendo 1008 banchi Tashiroso 203 go.
Hotline: +84-835-299-922
Email: support@zinpro.vn
Business code: 0700818471- Date of issue: October 23, 2018. Place of issue: Business registration office - Hanoi city
Copyright by ZINPRO Technology Solution Joint Stock Company
Data digitization
What is data digitization? This is the company's first digital transformation. Your company uses scanning software to extract, collect data, and then automatically send that data to your business applications for direct use. These data are also classified, organized according to your own rules in a GED (electronic document management) solution for structured storage of your files.
Understanding data digitization
Scanning documents
If individuals can scan a document or an image to reuse them as they were, professionals will be interested in looking at document scanning from a data perspective.
Document scanning enabled by dedicated software, means:
Note: most of the time, the information scanned is text and images. In some industries, digitized data can be audio or video, moving pictures with audio tapes.
Dematerialization
Dematerialization refers to the digitization of work processes and methods within a company. In other words, employees no longer process (or increasingly less) paper to use software and the Internet to use data more efficiently.
Here are concrete examples of successful business dematerialization:
Data collection and extraction at the heart of digitization
The digitization of data allows the dematerialization of processes and the acceleration of information processing. The relationship with the data completely changes the established order that the data is collected, extracted, sent to the software of choice and used in real time.
Digitizing documents and collecting data allows dematerialization, but these are not the only components.
The automation of digitization makes it possible today: to restore identical data quality, eliminate errors caused by manual entry, to mine data like never before, and to improve internal or external exchanges.
Advantages of data digitization
Data digitization brings many advantages to companies in all fields.
The first advantage of digital data for companies is the dematerialization of invoices:
We detail the various advantages of digital data in the following table according to your industry.
Benefits of data digitization for businesses
- Automatically identifying and extracting information on identity cards, passports, driving licenses and car insurance certificates.
- There is no manual entry for the operator.
- There is no form to complete for the client.
- Working with the front desk
- Telecom operator
- Car rental office
- Bank
- Hospital
- Real estate office
- Hotel
- Public area
- Centralizing and securing personal data extracted from identity card, passport, credit card.
- Better customer reception reduce waiting time.
- Automating the scanning and sorting process related to issued care certificates, insurance affiliated certificates.
- Better management of patient information and privacy policy.
- Hospital
- Healthcare services
- Companies in the medical field
- Quickly handle administrative tasks.
- Opening and managing customer accounts faster.
- Increasing customer satisfaction and loyalty.
- Saving time and increasing productivity
- Better service and better customer support (customers don't wait longer).
- Stopping copying.
- Speeding up administrative procedures.
- Sharing information with all agencies in the network.
- Increasing responsiveness and improving customer service.
- Recording answers from paper forms or emails
- Automatically entering answers into specialized software for analysis.
- Reducing processing costs.
- Eliminating manual processes and manual input errors.
- School
- Universities
- State agency
- Local government
- Centralized management of delivery and shipping vouchers.
- Extracting data to edit invoices automatically.
- Invoicing and collecting money faster.
- Cash flow is optimized.
- Saving time by eliminating manual procedures.
- The dematerialized storage feature makes it possible to find documents instantly.
- Exporting, categorizing and using data to business applications like SharePoint, Microsoft, Oracle, etc.
- Accessing and using data instantly.
- Safe centralization of documents.
- Storing and searching quickly.
It can be seen that the main advantage of data digitization is to improve the processing of information and make it accessible in real time. But at the same time, companies also face the main challenge of continuing the race in the ever-evolving digital market, where things are accelerating. To improve the quality of data digitization process for your organizations and businesses, do not hesitate to contact ZinPro via Hotline 0835-299-922.
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